June 18, 2024


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How to Choose an Email Hosting Provider?

How to Choose an Email Hosting Provider?

Despite the evolution of instant messaging and chat applications, emails have maintained their position as important tools for official communication. When you decide to create email accounts for your business, you have the choice of opting for free email services like Gmail, Yahoo, etc., or buying Email Hosting from your hosting service provider. 

Here’s a simple video explainer on how Email Hosting works:

How Does Email Hosting Work?

Buying the best Business Email Hosting service is essential as it determines the performance of the email accounts used by your employees. This article will talk about aspects that you need to keep in mind to choose the best Business Email Hosting provider.

1: Storage space

Emails are used for exchanging text-based documents as well as files and documents that are big. Therefore, the storage space offered by the provider should be the first thing to look for before buying a Business Email Service. First, assess how emails are being used in your organization and gauge the storage space you would need. 

2: Security

Security is an important aspect of emails. If you are looking for small Business Email Hosting, then make sure that you talk to the provider about the security measures taken to ensure the security of the email server. The provider should ideally deploy tools like antivirus, anti-phishing, antimalware, etc. Backups are also an important aspect of email security as they ensure that you don’t lose critical data if the server is hacked.

03: Simple interface

One of the reasons behind the success of free email providers like Gmail is the easy-to-use interface. However, when you are buying a Business Email Service, make sure that you don’t sacrifice the simplicity of the interface for high-end features. Remember, your employees will use this interface extensively to exchange emails. Therefore, a complex interface will make it difficult to use.

04: Compatibility across multiple devices

Depending on the number of employees you have in the organization and their work levels, you might have people trying to access their emails from a wide range of devices. Hence, it is important to choose a provider that offers Email Hosting compatibility across multiple devices. Also, talk to the provider to assess the customizability options available to tailor the interface to the requirements of your employees.

05: Availability

A professional Email Hosting service must ensure maximum uptime. In today’s times, businesses exchange critical and time-sensitive emails. Missing out on such emails could result in financial losses or reputational damage. Therefore, ensure that the provider offers 99%+ uptime of the email server.

Summing Up

As a business owner, it is important to remember that emails are the cornerstone of your official communication online. Therefore, before selecting an Email Hosting provider, research its reputation and read reviews. You can also talk to some existing clients to assess the quality of services provided. An email sent from your company will represent the ethos and quality of services offered. Hence, make sure that you consider all aspects before buying the Business Email Hosting plan. Good Luck!